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IARSA

Standing committee

Conference Committee

Plans and executes every aspect of the Annual Conference and all other conferences the association organizes.

The Conference Committee is responsible for planning and executing all aspects of the Annual Conference and all other conferences organized by the association.

What members do

  • Develop and confirm the curriculum programme
  • Recruit speakers and volunteers
  • Create written working session titles and descriptions where necessary
  • Schedule sessions throughout the programme
  • Participate in conference calls
  • Take on various tasks throughout the conferences

Programme planning

  • Develop programme goals, topics of interest and programme types, in collaboration with the Board
  • Review deadlines and the application process for the Call for Programmes
  • Design, promote and coordinate the Call for Programmes, communicating in a timely manner with all potential presenters
  • Provide feedback to presenters as needed to make presentations the best they can be

Venue

  • Ensure the selection of a suitable venue using identified criteria, including exhibition space
  • Book the agreed venue
  • Inform the Finance Committee of expected costs and payments that need to be made
  • Maintain ongoing liaison with the venue regarding catering, numbers and special requirements

Pre-conference

  • Plan, organize and secure the curriculum, presenters and materials for the pre-conference programme
  • Organize participant materials
  • Work with the Publications and Research Committee to publish all communication to members about the pre-conference
  • Run and support all pre-conference day-of activities

The conference programme

  • Take responsibility for finalising the conference programme
  • Liaise with members and others to identify potential speakers, and contact them
  • Agree the final programme with committee members
  • Provide confirmed speakers with the agreed topic and title of presentation, the time and date, and acceptable expenses
  • Ensure session chairs have a biography for the introduction of each speaker
  • Ensure all speakers are met and greeted by a nominated person